4 Efficiency Secrets of the Cloud

No matter how you’re using the cloud, from the most basic purposes to advanced use cases, the technology provides businesses with the opportunity to streamline operations and boost productivity. It enables a greater in-house focus on the core business, as employees are able to focus on what they do best and doing it better. Efficiency is a key benefit of cloud computing, and it impacts all areas of a business. 

Efficient Costs

Instead of purchasing software and hardware outright, businesses can now access these resources in the cloud, or through the Internet, which becomes much more affordable.

Cloud applications, for example, offer huge flexibility to business budgets because they are subscription-based business tools that are accessible online for a monthly cost. This is called Software as a Service, and it allows the business and its users to remain up to date and constantly working on the latest versions of apps for much lower prices than purchasing software outright. Organizations can avoid upgrades and licensing, as this all occurs automatically through the cloud. And cloud software doesn’t lock you in – you can quickly adapt as greater options are released, and easily experiment with free demo periods to find the options that best fit your organization. Popular cloud applications include the Adobe Creative Cloud products and Microsoft Office 365, though cloud software covers essentially every business function today.

And the same cost efficiency goes for cloud hardware. When you need more storage space or power, you get it instantly. Rather than shelling out for new hardware whenever your in-house equipment needs to be refreshed or added to, you simply work via the Internet on the most up-to-date, off-site equipment owned and managed by the cloud provider.

Efficient Collaboration

According to a survey conducted by Frost & Sullivan, investments in collaborative technologies can lead to as much as a 400% jump in productivity. That’s huge! With cloud technology, business users can share documents, attend virtual meetings, work remotely and more. And businesses of all sizes can now take advantage of these tools in the cloud. Coworkers can seamlessly share information and work together on projects from afar – and all of this work is completed in real time, even if collaboration is occurring across the country or world. This is so much more efficient than sending emails back and forth or calling about constant edits.

And these collaborative cloud benefits also trickle down to customers. Employees can instantly access their business files in the field, and this makes managing work processes and delivering great customer service much easier. Employees can demonstrate products and services, process transactions and look up information on the spot, without waiting to head back to the office.

Efficient Mobility

Once you transition to the cloud, your business data isn’t locked into individual machines. Instead, it becomes securely available to authorized users via the cloud, or the Internet. Users have 24x7x365 access to their business data in any location, at any time. Employees enjoy the power to do more, faster, and collaborate more efficiently. A study by Tata Communications found that 69% said using the cloud increased their productivity.

Cloud computing addresses the growing demand for BYOD (Bring Your Own Device). This trend is important to embrace early on so an organization can establish policies and security. Ultimately, you’ll see a boost in productivity with BYOD, if you implement it the right way. BYOD truly empowers employees, who can suddenly work via their personal devices and remotely if they need to.

And BYOD leads to benefits for the organization as well. By providing this flexibility to employees, businesses often reap the benefits of the latest technology and devices because that’s what employees are purchasing and using regularly. Businesses experience the efficiency of up-to-date technology without the added costs.

Efficient Infrastructure

When you move to the cloud, you eliminate the management of huge IT infrastructure and the majority of the associated costs. Today, business infrastructure needs to be big enough to serve a business’ needs at the most demanding moments and through periods of growth. In the cloud, computing becomes a utility service, with the benefits of scalability and flexibility. You get what yo need, when you need it – and when you need more or less, you scale accordingly. By switching to the cloud, a business essentially outsources management and maintenance of infrastructure to a knowledgeable, qualified team. While it may sound strange to move your IT off-premises, this move comes with the knowledge than an expert outside cloud provider is protecting your data. In-house IT teams simply don’t have that level of expertise in most cases.

According to Harvard Business Review, nearly three quarters of businesses reported experiencing a competitive edge from using cloud computing. The cloud has allowed businesses to land on new opportunities faster than the competition, and small and large businesses alike are able to take advantage of enterprise-grade infrastructure. Cloud enables efficiency in all areas of an organization and transforms business operations.

Learn how to make the transition to cloud solutions in our course: Planning the Move to the Cloud.

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